Article VII – Standing Committee s & Ad Hoc Committees
7.01 The Standing Committees of the Association shall be as follows: Hospitality, Historic Preservation & Land Use, Communications, and Public Safety.
7.02 Each Standing Committee shall be composed of a chairperson elected by the membership and at least two additional volunteer members of the Association, unless otherwise prescribed by the Association. Standing Committees and Ad Hoc Committees should create their own written requirements for voting membership and submit to CNIA for review. The chairperson of each Standing Committee is responsible for maintaining records of all business coming before the committee, all correspondence, all recommendations to the Association, and for the transfer of records to their successor. A copy of all correspondence and agreements shall be made available to the Secretary of the Association. Documents and updates to the Committee shall be sent to the Communications Committee for appropriate postings on the Association’s website and made available to the community.
7.03 The responsibilities of each of the Standing Committees shall include, but not be limited to, the following:
(a) Hospitality: Assisting in welcoming newcomers to the community and arranging for logistics involved in neighborhood activities (e.g. festivals, yard sales, special events, etc.).
(b) Historic Preservation & Land Use: Reviewing all development proposals for Cabbagetown including review of all applications for Certificates of Appropriateness in Cabbagetown. Present actions taken by the Committee including review of Certificate of Appropriateness to the membership for review and action. Act as a resource for all property owners, builders, developers, real estate professionals and others interested in renovation and redevelopment in the neighborhood, and provide guidance with regard to the UDC process. Engage with the Atlanta City Council, Atlanta Beltline, Inc., the Atlanta Office of Planning, other organizations, and adjoining neighborhoods regarding current and future zoning and land use issues. Provide information to the membership of upcoming zoning and/or land use issues that affect the neighborhood.
(c) Communications: Maintaining contact with government, media, resources, other community organizations and individuals, and producing monthly newsletters and/or other media as necessary or appropriate. Work to make the Association more efficient and the neighborhood a better place to live through the use of technology. Add content to, update, and maintain the Association’s website. Coordinate strategies around the distribution of information via print, web, email and other mediums.
(d) Public Safety: Working as liaison between the Association and the city public safety departments (e.g., Police; Fire; Corrections). Keeping record of the number and types of crimes occurring in the community, as well as helping to coordinate the development of effective and ongoing programs to eliminate criminal activity, and sharing such information with the Communications Committee and the membership of the Association. Providing oversight to the Neighborhood Watch program and Neighborhood Watch Coordinator as needed. Advocate on behalf of the Association in municipal and county courts, probation and parole hearings, and proceedings involving pardons. Pursue coordinated solutions to shared concerns with adjoining neighborhoods.
7.04 Each Standing Committee shall develop and present to the Association an annual action plan and itemized budget. This action plan and itemized budget shall be presented at the January Executive Committee meeting for review and acceptance. The preliminary action plan and itemized budget as accepted by the Executive Committee shall be distributed or posted by February for membership review and acceptance.
7.05 Each Standing Committee shall represent the position of the Association before appropriate organizations and shall provide such reports to the Association on its progress and activities at the regular membership meetings. Where there exists a counterpart committee of the NPU-N, Standing Committees of the Association are expected to coordinate their efforts with such NPU-N committees.
7.06 Each chairperson of each Standing Committee shall manage the business affairs of the committee, call regular meetings of the committee, and adopt such policies, rules, and regulations as may be necessary for the conduct of its business and meetings, and its efficient operation, consistent with these bylaws and the laws of the State of Georgia. No chairperson of any committee, nor any committee, may represent to any person, corporation, or other entity that it represents the wishes or policy of the Association unless the membership of the Association shall have approved such action by majority vote at a regular or special meeting of the membership.
7.07 Each chairperson of each Standing Committee shall report any proposed business to the Board prior to such business being presented to the membership of the Association at any regular or special meeting of the Membership.
7.08 All chairpersons are expected to promptly turn over all current and archived files to their successor.
7.09 Ad hoc committees and their chairpersons shall be appointed by the President, as deemed necessary.
7.10 An ad hoc committee may become a Standing Committee after 12 months or, at the will of the Association, may extend their ad hoc status for additional 12 month increments.